How to Balance School Runs with Client Calls

If you’ve ever taken a client call in the school car park or muted yourself during a Zoom so no one hears your toddler meltdown, you’re not alone. For mums running businesses, balancing client commitments with school runs can feel like a constant clash. But it doesn’t have to. With some boundaries and smart planning, you can make both work in harmony.

1. Block Your Calendar

Your children’s school drop-off and pick-up times are non-negotiables. Treat them like client appointments and block them in your calendar. When clients see your availability, these times won’t even appear as options. Protecting them upfront removes the stress of last-minute clashes.

2. Embrace Shorter Meetings

Not every call needs to last an hour. Try 25–30 minute meetings with a clear agenda. This shows respect for everyone’s time and often leads to more focused, productive conversations. Clients will thank you for it.

3. Use Asynchronous Tools

Live calls aren’t always necessary. Tools like Loom, voice notes, or shared documents allow you to share updates and feedback without syncing diaries. This gives you more flexibility to work around family schedules while still delivering value.

4. Communicate Clearly

Clients respect honesty. Be upfront about your working hours and availability. Frame it as a strength: you’re intentional with your time, which makes you efficient and focused. Boundaries signal professionalism, not a lack of commitment.

Balancing school runs with client calls is not about doing it all at once. It’s about designing your business around your real life, not the other way around.

👉 If you want clarity and confidence in how to structure your business alongside family life, our Finding Your Why programme will help you uncover your North Star and set boundaries that feel aligned. Start here